Executive Assistant – Contract Role Supporting Senior Leadership NEW

We’re seeking an experienced Executive Assistant to provide high-level administrative support to our C-suite and senior leadership team. This is a fast-paced, hands-on role where your attention to detail, discretion, and ability to anticipate needs will make a real impact on daily operations.

Concur/MS Teams/ZOOM/MinuteBox experience is a bonus!

Location: Burlington, ON

Hours: Monday to Friday, 8:00 AM – 5:00 PM

Contract: 3-month contract with potential for extension

Compensation: $25-$28/hour (commensurate with experience)

What You’ll Be Doing:
– Provide proactive executive-level support including calendar management, travel coordination, and expense processing
– Liaise professionally with internal and external stakeholders on behalf of senior leaders
– Prepare and edit presentations, reports, and correspondence (PowerPoint, Excel, Word)
– Organize meetings, prepare agendas, record minutes, and track action items
– Maintain and update corporate records, registrations, and documentation
– Support front desk duties including greeting visitors and managing calls
– Handle day-to-day office operations including supply orders and vendor coordination
– Respond to time-sensitive requests and manage confidential information with discretion

What We’re Looking For:
– Prior experience supporting C-suite or senior executives in a corporate environment
– Exceptional organizational skills and the ability to juggle competing priorities
– Strong communication skills, both written and verbal
– Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
– Professional presence and a proactive, solutions-oriented mindset
– Comfortable working 100% onsite in a structured office environment

Ready to bring your executive support expertise to a dynamic team? Apply directly to this posting. We appreciate all interest, and will contact shortlisted candidates for interviews.

Skills Often Associated:
Executive support, calendar management, travel coordination, expense reporting, meeting planning, minute taking, professional communication, presentation preparation, document management, front desk reception, office operations, C-suite support, multitasking, confidentiality handling, Microsoft Office (Word, Excel, PowerPoint, Outlook), project coordination, stakeholder communication, board meeting prep, event planning, CRM management, workflow improvement, research and analysis, and discretion in handling sensitive information